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             Internal Parts

Internal Parts

TrueAuto defines an internal part number as a product or a SKU (Stock Keeping Unit). When orders are shipped against your customer’s part numbers, entries are made into an internal parts record that tracks all shipments of each SKU. Internal parts are also used in connection to an external system when exporting.

Main Topics:

Work with Internal Parts
Create an Internal Part
Print a Product Activity Report or Product List
Delete an Internal Part
Related Topics

Work with Internal Parts

On the Settings menu, click Internal Parts.
On the Internal Part screen, click the part that you want to view.

On the Internal Part screen, select the General, PRODUCT ACTIVITY, or Customer Parts tabs to view the corresponding details.

General tab

PRODUCT ACTIVITY tab

Customer Parts tab

Work with Product Activity

To view a Product Activity record

On the PRODUCT ACTIVITY tab, click the activity record that you want to view.

The Activity Record window is displayed.

Field Definitions-Activity Record

Field	Definition
Trading Partner	The Trading Partner to whom this part is shipped and the Cumulative Quantity adjusted.
Ship To	The associated Ship To that needs the quantity adjustment.
Customer Parts	The Trading Partner’s part number.
Our SKU	Internal part number (SKU).
Activity Date	The date and time when the activity record was saved.
Quantity	The quantity of a shipment, or for the adjustment to Cumulative quantities.
Type	The type of activity, such as shipment, receiving product, etc.
Reference Nbr	Order number or RAN number.
Ship ID	Ship ID (ASN Number).
Via	Transportation method.
Lot Number	The lot number.
Cost	The cost associated with this activity.
Notes	Any additional information for the activity record or notes for future reference.

Work with Customer Part

To view a Customer Part

On the Customer Parts tab, click the part that you want to view.

The Part Detail window is displayed.

Field Definitions-Part Detail

Field	Definition
Trading Partner	The code defining the Trading Partner in TrueAuto.
Supplier Code	Your Supplier Code assigned by the Trading Partner.
Part Number	The Trading Partner’s part number.
Part Type	Unique codes assigned to each type of item.
Supplier Part	The internal part number or SKU (Stock Keeping Unit).
Part UOM	The Unit of Measure for the part.
Description	The description for the part.
Country of Origin	The country of origin for the part.
Unit Weight	Weight of an individual piece.
Weight/Pack	(QPP x Unit Weight) + Weight of Container. If blank, Gross, Net and Tare Weights will be calculated via the Container Record.
Unit Price	Price of an individual piece.
Qty/Pack	Quantity filling one container.
Qty/Master	Parts in a master (pallet). Used for label printing and shipping weight calculations. Print Master: Set TrueAuto to automatically print a master label when a container print job meets the quantity in exactly one or more master containers. Example 1: Quantity per master = 180, Quantity Per Pack = 60, 360 pcs worth of labels printed, 360/180=2. 2 Master Labels will automatically print. Example 2: Quantity per master = 180, Quantity Per Pack = 60, 300 pcs worth of labels printed, 300/180=1.67, 0 Master Labels will automatically print.
Package Code	Unique codes assigned to the packaging of the part.
Returnable Ctn	The standard Returnable Container type for this part (must match a record in the Container file).
Label Format	The label format when labels are printed for this part, as defined in the Barcode Labels file.
Last Printed	The last time this label was printed.
Labels/Box	Number of labels to print per container (usually 2).
Remove Part Dashes	Removes dashes from the part numbers on the label.
Remove Serial Dashes	Removes dashes from the serial numbers on the label.

Create an Internal Part

Internal part records are created when you send Shipments. Generally, there is little to no reason to add internal parts unless cumulative quantities have discrepancies that require it.

1. On the Settings menu, click Internal Parts.

2. On the Internal Part screen, click New.

3. Fill out the details of the new part on the General tab. Use the following Field Definitions.

4. When you are finished, click Save.

Field Definitions

Field	Definition
SKU	The internal part number or Stock Keeping Unit.
Description	The description of the product.
Reorder Qty	The amount of product that needs to be reordered.
Qty Per Pack	The number of units in a pack.
Unit of Measure	Unit of measure used.
Pack Wt	The packaged weight of the product.
Pack Cube	The cubic space of one package of this part.
Unit Cost	The individual cost of the product.
Unit Price	The price of a single product.
Unit Wt	The weight of a single product.
Unit Vol	The volume of a single product.
V UM	The volume unit of measure (e.g., cubic inches).
W UM	The weight unit of measure. The default is LB.
Dim UM	The dimension unit of measure.
Dim – LxWxH	Dimensions – Length, Width and Height.
HTS Code	Harmonized Tariff Schedule code with 7-10 digits, and is often unique after the 6th digit and determined by individual countries of import.

Field Definitions-Country of Origin

Field	Definition
Country of Origin	The country that manufactures or produces the product.
Bar Code Labels	The default origin code for barcode labels that will populate the Ship To Cumulative parts records.
Shipper/ASN	The default origin code for the shipper or ASN that will populate the Ship To Cumulative parts records.
Other Paperwork	The default origin code for other paperwork that will populate the Ship To Cumulative parts records.
Created Date	The date when the product was created.
Modified Date	The date when the product was last modified.

Print a Product Activity Report or Product List

1. On the Settings menu, click Internal Parts.

2. On the Internal Part screen, click Print.

3. On the Select Reports to Print window, do the following:

a. Select the Product Activity or Product List checkbox, or select the Inventory (Excel) checkbox if you want to send an inventory report to an Excel spreadsheet for inventory reconciliation.

b. Type the Starting Part Nbr and Ending Part Nbr.

c. Enter the Start Date and Time, and the End Date and Time.

d. Select the type of activity report in the Type dropdown list.

4. Click Print to print or preview the report.

Delete an Internal Part

1. On the Settings menu, click Internal Parts.

2. On the Internal Part screen, select the record that you want to remove, and then click Delete.

3. On the confirmation message, click OK.